SharePoint Online Tenant to Tenant Migration – A Transition Guide

SharePoint Online is a digital space where businesses store and work on documents together. Sometimes, these businesses need to move their data from one SharePoint to another, maybe because they’re changing how they organize or because they’re joining another company. This moving process is called migration. But it’s not always easy. In this article, we’ll talk about how to proceed with SharePoint Online Tenant to Tenant migration.

Reasons: SharePoint Online Migration from One Tenant to Another

There are several reasons for initiating the migration, and to know more let’s read the below points:

1. Mergers, acquisitions, or divestitures drive SharePoint migration.
2. Consolidate tenants for volume licensing or reduced administrative overhead.
3. Ensure data meets specific compliance standards or regulations.
4. Scale operations align structure by migrating SharePoint to a new tenant.
5. Utilize better features, tools, and integration capabilities.
6. Migrate to enhance security, compliance controls, and data protection.
7. Compliance with local data residency requirements by relocation.
8. Upgrade to newer SharePoint versions, leveraging advanced features.
9. Improve performance, scalability, and reliability through migration.
10. Streamline management by migrating to cloud-based Office 365 tenant.

Also read: SharePoint On-Premise vs SharePoint Online

Prerequisites to Proceed with SharePoint Online Tenant to Tenant Migration

• Define scope, objectives, and migration schedule with stakeholders.
• Verify adequate permissions, and map access settings between source and target.
• Ensure proper network connectivity for data transfer between environments.
• Verify target tenant settings, user accounts, licenses, and SharePoint configurations.
• Ensure compatibility of site collection settings, customizations, and features.
• Assess data types, sizes, and metadata to be migrated thoroughly.
• Archive or delete outdated, unnecessary data in the source environment.
• Conduct a validation test to identify and resolve issues.
• Implement procedures to ensure data integrity and minimize risks.
• Provide user training and support for new environment usage.
• Verify successful migration, functionality, and data integrity post-migration.

SharePoint Online Tenant to Tenant migration: In simpler points:

Step 1. Connect to where the information is.

Step 2. Make sure both places trust each other.

Step 3. Double-check that they trust each other.

Step 4. Set up the people and teams beforehand.

Step 5. Get ready to match everyone’s identity.

Step 6. Start moving information between the places.

Step 7. Finish up any remaining tasks after moving everything.

Quick Solution to Perform SharePoint Online Tenant to Tenant Migration

Want to execute the SharePoint Online migration from one tenant to another task hassle-free, in quick steps? Here is the solution i.e. SysTools SharePoint to SharePoint Online Migration Tool. With this, one can easily move entire site data from one platform to another simultaneously. Plus, throughout the transition, it maintains the integrity of the data. 

Here are the stepwise instructions to initiate the procedure:

1. Transfer document libraries across SharePoint sites.
2. Effortlessly migrate document sets and folder structures.
3. Selective migration using date-based filters for precision.
4. Accurately map permissions between source and destination users.
5. Delta migration feature transfers only new data for efficiency.

Working Guidelines to Execute SharePoint Online Tenant to Tenant Migration

• Install and run the utility, and select the source(Office 365) and destination(Office 365) platform.
• In the workload selection, click on the “Sites” option.
• Optionally: Select the date filter option to choose the desired data to be transferred.
• Insert the Admin Credentials for Source and destination platforms. Click on “Validate.”
• For mapping users, three options are available i.e.
• • Fetch Users
  • Import Users
  • Download Template
• For mapping sites, one can use these options:
  • Fetch Sites
  • Import Sites
  • Download Template
• Lastly, to execute the procedure, hit on “Start Migration.”

Bring it All Together

The above blog explains the concept of SharePoint Online Tenant to Tenant migration and the reasons behind it. First, we explored the best practices for a successful and hassle-free task i.e. SharePoint Online migration from one tenant to another. Next, we learned the automated solution to proceed with the transition fluidly in a few steps.